Grant of Representation

Grant of Representation
Grant of Representation
Full Overview Of Grant of Representation

The Grant of Representation is an important legal document in the administration of a deceased person’s estate in the United Kingdom. At DLS Solicitors, we understand the complexities and sensitivities involved in this process. This overview aims to explain the intricacies of obtaining a Grant of Representation, its types, the application process, and the responsibilities it entails.

What is a Grant of Representation?

A Grant of Representation is an official document issued by the Probate Registry that authorises the executors or administrators to manage and distribute the estate of the deceased. It essentially validates the executor’s or administrator’s authority to handle the deceased’s assets, settle debts, and distribute the remaining estate to the beneficiaries.

There are three main types of Grants of Representation:

  1. Grant of Probate: Issued to the executors named in the deceased’s will.
  2. Letters of Administration (with will): Issued when there is a will but no executors are named or the named executors are unable or unwilling to act.
  3. Letters of Administration (without a will): Issued when the deceased has not left a valid will (intestate).

Importance of the Grant of Representation

The Grant of Representation is essential for a number of reasons:

  • Access to Assets: Financial institutions and other asset holders require a Grant of Representation before releasing funds or assets of the deceased.
  • Legal Authority: It provides the legal authority to settle the deceased’s debts and distribute their estate according to the will or the rules of intestacy.
  • Protection Against Liability: Executors and administrators are protected against potential legal claims when they act in accordance with the Grant of Representation.

The Application Process

The process of obtaining a Grant of Representation involves several steps, which can be intricate and time-consuming. At DLS Solicitors, we guide our clients through each stage to ensure a smooth and efficient process.

Initial Preparations

  • Assessing the Estate: The first step is to gather detailed information about the deceased’s assets and liabilities. This includes bank accounts, property, investments, debts, and other personal belongings.
  • Valuing the Estate: An accurate valuation of the estate is crucial for tax purposes and to determine whether a Grant of Representation is required. If the estate is small and does not include property, a grant might not be necessary.

Completing the Application

Submitting the Application

Post-Grant Procedures

Responsibilities of Executors and Administrators

Executors and administrators have significant responsibilities and are expected to act in the best interests of the beneficiaries. These duties include:

  • Fiduciary Duty: They must act with utmost good faith and avoid any conflict of interest.
  • Estate Administration: This involves collecting assets, paying debts, and distributing the estate efficiently and fairly.
  • Record-keeping: maintaining accurate and detailed records of all transactions and decisions made during the administration process.
  • Communication: Keeping beneficiaries informed about the progress of the estate administration.

Common Challenges and Considerations

The process of obtaining a Grant of Representation can be fraught with challenges. Some of the common issues include:

Disputed Wills

Disputes over the validity of a will can significantly delay the process. Common grounds for contesting a will include:

  • Lack of Testamentary Capacity: Claiming the deceased did not have the mental capacity to make a valid will.
  • Undue Influence: Allegations that the deceased was coerced or unduly influenced when making the will.
  • Improper Execution: Failure to adhere to the legal requirements for signing and witnessing the will.

Intestate Estates

When a person dies without a will, their estate is distributed according to intestacy rules. This can lead to complexities, especially in cases where there are multiple potential beneficiaries or unclear family relationships.

Inheritance Tax

Navigating inheritance tax can be challenging, particularly for larger and more complex estates. Executors and administrators need to ensure that the correct forms are completed and submitted and that any tax due is paid promptly.

International Assets

If the deceased owned assets in multiple countries, additional legal processes might be required to obtain access to these assets. This can complicate the administration process and often require specialist legal advice.

Professional Assistance

Given the potential complexities and the legal responsibilities involved, many people choose to seek professional assistance. At DLS Solicitors, we provide expert guidance and support throughout the process of obtaining a Grant of Representation. Our services include:

  • Initial Consultation: Assessing the estate and providing clear advice on the necessary steps.
  • Document Preparation: Assisting with the completion of application forms and inheritance tax forms.
  • Application Submission: Handling the submission of the application to the Probate Registry.
  • Post-Grant Administration: supporting executors and administrators in collecting assets, settling debts, and distributing the estate.


Obtaining a Grant of Representation is a vital step in the administration of a deceased person’s estate. It provides the legal authority to manage and distribute the estate, ensuring that the deceased’s wishes are honoured or that the estate is distributed fairly in the absence of a will.

The process can be complex, involving various legal and administrative steps. Executors and administrators must act with diligence and integrity, fulfilling their responsibilities to the estate and its beneficiaries. At DLS Solicitors, we are committed to providing comprehensive and compassionate support, guiding our clients through each stage with expertise and care.

Whether you are an executor named in a will, a family member dealing with an intestate estate, or simply seeking advice on estate administration, our team is here to help. We understand the challenges you may face and are dedicated to ensuring a smooth and efficient process, allowing you to focus on what matters most during a difficult time.

Grant of Representation FAQ'S

A Grant of Representation is a legal document issued by the Probate Registry that gives someone the authority to administer the estate of a deceased person. This can be either a Grant of Probate (if there is a will) or a Grant of Letters of Administration (if there is no will).

A Grant of Probate is issued when the deceased left a valid will, naming an executor to manage the estate. A Grant of Letters of Administration is issued when the deceased did not leave a Will or the named executors cannot act, allowing an administrator to manage the estate.

To apply for a Grant of Representation, you will need the death certificate, the original will (if there is one), a completed probate application form (PA1P for probate or PA1A for administration), and an inheritance tax form (IHT205 or IHT400).

The time it takes to obtain a Grant of Representation can vary, but it typically takes around 8 to 12 weeks from the date of application, provided there are no complications or disputes.

A grant of representation is not always necessary, particularly for small estates where assets are jointly owned or when the estate’s value is below the threshold set by financial institutions. However, it is required for larger estates and those that include property.

If there are multiple executors or administrators, they can all apply together for a Grant of Representation. They must act jointly in the administration of the estate unless the Will specifies otherwise or they agree to delegate responsibilities.

Yes, a grant of representation can be challenged or revoked if there are grounds to believe it was obtained fraudulently, if the will is contested, or if there are disputes among the executors or beneficiaries.

The duties include collecting and valuing the estate’s assets, paying any debts and taxes, distributing the assets according to the will or intestacy rules, and keeping detailed records of all transactions.

The cost of obtaining a Grant of Representation includes court fees, which as of 2024 are £273 for estates over £5,000. Additional costs may include legal fees if you choose to hire a solicitor to assist with the application process.


This site contains general legal information but does not constitute professional legal advice for your particular situation. Persuing this glossary does not create an attorney-client or legal adviser relationship. If you have specific questions, please consult a qualified attorney licensed in your jurisdiction.

This glossary post was last updated: 11th July 2024.

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Our team of professionals are based in Alderley Edge, Cheshire. We offer clear, specialist legal advice in all matters relating to Family Law, Wills, Trusts, Probate, Lasting Power of Attorney and Court of Protection.

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