Administration of an Estate

Administration of an Estate
Administration of an Estate
Full Overview Of Administration of an Estate

Administering an estate, often referred to as probate, involves the legal process of managing and distributing a deceased person’s assets.

At DLS Solicitors, we understand that this can be a challenging and emotionally taxing time for families and beneficiaries. Our goal is to provide clear, compassionate, and professional guidance throughout the process, ensuring that the deceased’s wishes are honoured and that all legal obligations are met. This comprehensive overview will outline the key steps and considerations involved in the administration of an estate.

Exploring Probate

What is probate?

Probate is the legal process of validating a deceased person’s will and distributing their assets according to their wishes. If there is no will, the process involves distributing the assets according to the laws of intestacy. Probate ensures that debts and taxes are paid and that the remaining assets are distributed to the rightful beneficiaries.

When is probate required?

Probate is typically required when the deceased person owns significant assets solely in their name. This can include real estate, bank accounts, investments, and other valuable property. If the deceased’s assets are jointly owned or are of relatively low value, probate may not be necessary.

Key Roles in Estate Administration

Executors and Administrators

The executor, named in the will, is responsible for administering the estate. If there is no will or no executor is named, the court appoints an administrator. Executors and administrators have similar duties, including collecting assets, paying debts, and distributing the estate.


Beneficiaries are individuals or entities designated to receive a portion of the estate. The will outlines the beneficiaries and their respective shares. If there is no will, beneficiaries are determined according to the rules of intestacy.

The Probate Process

Obtaining the Death Certificate

The first step in administering an estate is obtaining the death certificate. This official document is required for most aspects of the probate process, including closing bank accounts and transferring property.

Locating the Will

If the deceased left a will, it is crucial to locate the original document. The will outlines the deceased’s wishes regarding the distribution of their estate. It is typically stored with the deceased’s solicitor, in a safe deposit box, or among their personal papers.

Applying for a Grant of Probate

The executor must apply for a grant of probate from the Probate Registry. This legal document confirms the executor’s authority to administer the estate. The application involves completing a probate application form (PA1P) and an inheritance tax form (IHT205 or IHT400, depending on the estate’s value).

Valuing the Estate

The estate must be accurately valued to determine any inheritance tax liability. This includes valuing all assets, such as property, bank accounts, investments, and personal belongings. Liabilities, such as outstanding debts and funeral expenses, are also calculated.

Paying Inheritance Tax

Inheritance tax is due on estates exceeding the nil-rate band (currently £325,000 as of the 2023–24 tax year). The tax rate is 40% on the amount above the threshold. Executors must ensure that any inheritance tax due is paid within six months of the date of death to avoid interest and penalties.

Collecting the Estate’s Assets

Once the grant of probate is obtained, the executor can collect the estate’s assets. This involves closing bank accounts, selling property, and liquidating investments. The proceeds are used to pay any outstanding debts and taxes.

Paying Debts and Expenses

The estate’s debts and expenses, including funeral costs, must be paid before any distribution to beneficiaries. This ensures that the estate is solvent and that all legal obligations are met.

Distributing the Estate

After all debts and expenses are paid, the remaining assets are distributed to the beneficiaries according to the will or the rules of intestacy. Executors must ensure that all distributions are documented and that beneficiaries receive the correct share.

Challenges in Estate Administration

Intestate Estates

If a person dies without a valid will, they are said to have died intestate. In such cases, the estate is distributed according to the rules of intestacy. These rules prioritise the deceased’s spouse, children, and other close relatives. Intestate estates can be more complex to administer, as the distribution may not align with the deceased’s wishes.

Disputes Among Beneficiaries

Disputes can arise among beneficiaries regarding the interpretation of the will, the valuation of assets, or the distribution of the estate. It is essential to handle these disputes with care and, if necessary, seek legal advice to ensure a fair resolution.

Overseas Assets

Administering an estate with overseas assets adds complexity to the process. Different countries have varying laws regarding probate and inheritance. Executors may need to navigate these laws, which can involve additional paperwork and potential legal assistance.

Insolvent Estates

If the estate’s debts exceed its assets, it is considered insolvent. Administering an insolvent estate requires careful management to ensure that debts are paid in the correct order of priority. Creditors must be notified, and the estate’s assets are used to pay as much of the debt as possible.

Fiduciary Duty

Executors and administrators have a fiduciary duty to act in the best interests of the estate and the beneficiaries. This includes managing the estate’s assets prudently, avoiding conflicts of interest, and ensuring fair and accurate distribution.

Transparency and Communication

Maintaining transparency and open communication with beneficiaries is crucial. Executors should provide regular updates on the progress of the estate administration and address any concerns promptly.


Accurate record-keeping is essential throughout the probate process. Executors should document all transactions, communications, and decisions. This ensures transparency and provides a clear account of the administration process.

Seeking Professional Assistance

When to Seek Legal Advice

While some aspects of estate administration can be managed independently, certain situations warrant professional legal advice. These include complex estates, disputes among beneficiaries, and estates with significant overseas assets.

Choosing a Solicitor

Choosing the right solicitor is crucial for a smooth probate process. Look for a solicitor with experience in probate and estate administration. At DLS Solicitors, we offer a compassionate and professional approach, guiding you through every step of the process.

Costs and Fees

Legal fees for probate services can vary. It is essential to discuss costs upfront and understand the fee structure. Some solicitors charge a fixed fee, while others may charge an hourly rate or a percentage of the estate’s value.


Handling an estate is a significant responsibility that requires careful attention to detail, legal knowledge, and sensitivity to the needs of the beneficiaries. At DLS Solicitors, we are dedicated to offering clear, professional, and compassionate support throughout the probate process. Whether you are an executor seeking guidance or a beneficiary with questions, we are here to help ensure that the deceased’s wishes are respected and that the estate is administered efficiently and fairly.

By understanding the key steps and potential challenges in estate administration, you can approach the process with confidence and clarity. Remember that seeking professional advice when needed can help you navigate complexities and ensure a smooth and successful administration of the estate.

Administration of an Estate FAQ'S

The administration of an estate involves managing and distributing a deceased person’s assets according to their Will or, if there is no Will, in accordance with the rules of intestacy. This process includes collecting assets, paying debts and taxes, and distributing the remaining assets to beneficiaries.

The person responsible for administering an estate is called an executor if named in the Will or an administrator if appointed by the court when there is no Will. Both roles are often collectively referred to as personal representatives.

A Grant of Probate is a legal document issued by the probate registry that confirms the authority of the executor to administer the deceased’s estate. It is required to access and distribute the estate’s assets.

A Grant of Letters of Administration is issued when someone dies without a Will (intestate). It grants the administrator the legal authority to manage and distribute the estate according to the rules of intestacy.

To apply, you must complete and submit the appropriate forms (PA1P for Probate or PA1A for Administration) along with the death certificate, the original Will (if applicable), and an inheritance tax form (IHT205 or IHT400) to the probate registry.

Their duties include valuing the estate, paying debts and taxes, distributing the remaining assets to beneficiaries, keeping accurate records, and ensuring the estate is administered according to the Will or intestacy rules.

The process can take several months to over a year, depending on the complexity of the estate, the presence of a Will, the efficiency of the probate registry, and any disputes or challenges that may arise.

Disputes can delay the process and may require mediation or court intervention. Common disputes include challenges to the validity of the Will, disagreements among beneficiaries, and claims against the estate.

Inheritance tax may be due if the estate exceeds the threshold. The executor or administrator must also ensure any outstanding income tax, capital gains tax, and other debts are paid from the estate before distribution.

Yes, executors or administrators can be held personally liable if they fail to perform their duties correctly, such as not paying debts or taxes before distributing the estate. It is crucial to follow legal procedures and seek professional advice if needed.


This site contains general legal information but does not constitute professional legal advice for your particular situation. Persuing this glossary does not create an attorney-client or legal adviser relationship. If you have specific questions, please consult a qualified attorney licensed in your jurisdiction.

This glossary post was last updated: 11th July 2024.

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Our team of professionals are based in Alderley Edge, Cheshire. We offer clear, specialist legal advice in all matters relating to Family Law, Wills, Trusts, Probate, Lasting Power of Attorney and Court of Protection.

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