Define: Written Warranty

Written Warranty
Written Warranty
Quick Summary of Written Warranty

A written warranty is a written promise from a seller or manufacturer to a buyer that a product is defect-free or will be repaired or replaced if it does not meet specific standards. It is a contractual agreement that ensures the quality and performance of a product. For instance, when purchasing a new car, the manufacturer may offer a written warranty that covers repairs or replacements for a specified period. If the car malfunctions within that timeframe, the manufacturer will fix it at no cost. Similarly, when buying a new appliance like a refrigerator or washing machine, the seller may provide a written warranty guaranteeing its proper functioning for a certain duration. If it fails to do so, the seller will repair or replace it without charge. These examples demonstrate how a written warranty gives the buyer confidence in the product’s quality and expected performance, while also providing them with recourse if their expectations are not met.

What is the dictionary definition of Written Warranty?
Dictionary Definition of Written Warranty

A written warranty is a written promise from a seller or manufacturer that their product is accurately described and will function correctly. It serves as a guarantee that any issues will be resolved or the product will be replaced at no cost. Unlike verbal promises, a written warranty can be used as evidence in case of any problems. It is crucial to carefully read and comprehend the written warranty before purchasing a product to understand the coverage and duration.

Full Definition Of Written Warranty

A written warranty is a formal promise by a manufacturer or seller to stand behind the quality, performance, and reliability of a product. This document assures the consumer that any defects or issues arising within a specified period will be addressed, usually through repair, replacement, or refund. Written warranties are fundamental in building consumer trust and establishing legal obligations in sales transactions.

Legal Framework

The legal framework governing written warranties in the United Kingdom is primarily derived from several key pieces of legislation and regulatory guidelines:

  1. Consumer Rights Act 2015: The cornerstone of consumer protection, the Consumer Rights Act 2015, consolidates and updates the law relating to consumer contracts for goods, services, and digital content. It sets out the standards that goods must meet, including being of satisfactory quality, fit for a particular purpose, and as described.
  2. Sale of Goods Act 1979: While largely superseded by the Consumer Rights Act 2015 for consumer transactions, the Sale of Goods Act 1979 remains relevant for business-to-business transactions. It implies terms into contracts of sale, ensuring goods are of satisfactory quality and fit for purpose.
  3. The Supply of Goods and Services Act 1982: This Act covers contracts for the supply of goods and services, implying terms about the quality of goods and the standard of services provided.
  4. The Misrepresentation Act 1967: This Act provides remedies for false or misleading statements made during pre-contractual negotiations, which can affect the enforceability of warranties if misrepresentations are proven.

Key Elements of a Written Warranty

A written warranty typically includes several crucial elements to ensure clarity and legal compliance:

  1. Duration: The warranty must specify the period during which the warranty is valid. This could range from a few months to several years, depending on the nature of the product.
  2. Coverage: The warranty should clearly outline what is covered, such as defects in materials or workmanship, and what is excluded, such as damage caused by misuse or normal wear and tear.
  3. Remedies: The document must detail the remedies available to the consumer if a defect is found. Common remedies include repair, replacement, or refund.
  4. Claims Procedure: Instructions on how to make a warranty claim, including required documentation and contact information, must be provided.
  5. Exclusions and Limitations: Any exclusions or limitations of the warranty, such as limitations on liability or the exclusion of consequential damages, should be explicitly stated.

Consumer Rights and Warranties

Under the Consumer Rights Act 2015, consumers have statutory rights that operate independently of any written warranty provided by the seller or manufacturer. These rights include:

  1. The Right to Reject: Consumers have the right to reject goods that are not of satisfactory quality, fit for purpose, or as described within 30 days of purchase and receive a full refund.
  2. The Right to Repair or Replacement: Beyond the initial 30 days, consumers can demand a repair or replacement if the goods do not meet the required standards.
  3. The Right to a Price Reduction or Final Right to Reject: If a repair or replacement is not possible or unsuccessful, consumers can request a price reduction or exercise the final right to reject the goods.

Warranties vs. Guarantees

While warranties and guarantees are often used interchangeably, they have distinct legal meanings. A warranty is a contractual term relating to the quality of goods or services that often outlines specific remedies if breached. In contrast, a guarantee is a binding promise, typically from the manufacturer, ensuring that the product will meet certain standards of performance or quality.

The Enforceability of Written Warranties

The enforceability of written warranties hinges on several factors:

  1. Clarity and Transparency: The terms of the warranty must be clear, unambiguous, and communicated to the consumer at the time of purchase. Ambiguous terms are often interpreted in favour of the consumer under the contra proferentem rule.
  2. Compliance with Statutory Rights: Warranties cannot override or diminish statutory consumer rights. Any terms attempting to do so are likely to be deemed unfair and unenforceable under the Consumer Rights Act 2015.
  3. Unfair Contract Terms: The Consumer Rights Act 2015 prohibits unfair terms in consumer contracts. A term is considered unfair if it creates a significant imbalance in the parties’ rights and obligations, to the detriment of the consumer.

Practical Considerations for Businesses

Businesses providing written warranties must consider several practical aspects to ensure legal compliance and maintain consumer trust:

  1. Drafting Clear Warranties: Ensure that warranties are drafted in plain language and avoid legal jargon. Clearly outline the coverage, exclusions, and procedures for making a claim.
  2. Training Staff: Train sales and customer service staff to understand the terms of warranties and how to handle warranty claims effectively and courteously.
  3. Record Keeping: Maintain detailed records of warranty claims, including the nature of the defect, actions taken, and communications with the consumer. This helps in managing disputes and improving product quality.
  4. Review and Update: Regularly review and update warranty terms to reflect changes in the law, product developments, and consumer feedback.

Dispute Resolution

Disputes over written warranties can arise despite the best efforts to draft clear and fair terms. Common methods of resolving such disputes include:

  • Negotiation: Direct negotiation between the consumer and the business can often resolve disputes amicably without the need for formal proceedings.
  • Alternative Dispute Resolution (ADR): ADR methods, such as mediation or arbitration, provide a cost-effective and quicker alternative to court litigation. Many industries have specific ADR schemes for resolving consumer disputes.
  • Court Proceedings: If a dispute cannot be resolved through negotiation or ADR, consumers may take their case to the Small Claims Court for claims up to £10,000 or to higher courts for more substantial claims.

Recent Developments and Trends

Several recent developments and trends are shaping the landscape of written warranties:

  • Digital Products: The rise of digital products and services has led to the inclusion of specific provisions for digital content in the Consumer Rights Act 2015. Businesses offering digital products must ensure their warranties cover the unique aspects of digital goods, such as software defects and updates.
  • Environmental and Ethical Considerations: Increasing consumer awareness of environmental and ethical issues is influencing warranty terms. Some businesses now offer extended warranties to promote sustainability and reduce electronic waste.
  • Globalisation: As businesses increasingly operate globally, warranties must comply with different legal requirements in various jurisdictions. This necessitates a comprehensive understanding of international consumer protection laws.


Written warranties are a vital tool for protecting consumer rights and fostering trust in the marketplace. They must be clear, transparent, and comply with statutory requirements to be legally enforceable. Businesses providing written warranties should adopt best practices in drafting, communication, and dispute resolution to ensure compliance and enhance customer satisfaction. By staying abreast of legal developments and consumer trends, businesses can effectively manage their warranty obligations and build long-lasting relationships with their customers.

Written Warranty FAQ'S

A written warranty is a legally binding document that guarantees the quality and performance of a product or service. It outlines the rights and responsibilities of both the consumer and the manufacturer or service provider.

A written warranty should include the duration of the warranty, what is covered and what is not covered, any limitations or exclusions, the process for making a warranty claim, and any remedies available to the consumer in case of a breach of warranty.

No, a written warranty must be in writing and signed by the manufacturer or service provider. Verbal warranties or implied warranties are not legally enforceable.

Yes, in most cases, a written warranty can be transferred to another person. However, it is important to review the terms and conditions of the warranty to determine if any restrictions or limitations apply.

If a product or service fails to meet the terms of the written warranty, the consumer may be entitled to remedies such as repair, replacement, or refund. The specific remedies will depend on the terms of the warranty and applicable consumer protection laws.

While a manufacturer or service provider can disclaim certain warranties, such as implied warranties of merchantability or fitness for a particular purpose, they cannot disclaim all warranties. Some warranties, such as those required by law, cannot be disclaimed.

Yes, a written warranty can be modified or waived, but only with the consent of both parties. Any modifications or waivers should be in writing and signed by both the consumer and the manufacturer or service provider.

Yes, a consumer can sue for breach of warranty if the product or service fails to meet the terms of the written warranty. However, it is advisable to first attempt to resolve the issue through negotiation or alternative dispute resolution methods before resorting to litigation.

Yes, there are usually time limits for making a warranty claim. These time limits are typically specified in the written warranty and may vary depending on the type of product or service. It is important to review the warranty to ensure compliance with any applicable time limits.

Yes, a consumer can seek legal assistance for warranty disputes. If a warranty claim cannot be resolved through negotiation or alternative dispute resolution methods, consulting with an attorney who specializes in consumer protection or contract law can help navigate the legal process.

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This site contains general legal information but does not constitute professional legal advice for your particular situation. Persuing this glossary does not create an attorney-client or legal adviser relationship. If you have specific questions, please consult a qualified attorney licensed in your jurisdiction.

This glossary post was last updated: 9th June 2024.

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