Approval basis refers to a method or system in which decisions or actions are made based on obtaining the consent or agreement of a designated authority or group. It involves seeking approval or authorization before proceeding with a particular course of action, such as implementing a project, making a purchase, or initiating a change. The approval process typically involves submitting a request or proposal, which is then reviewed and evaluated by the approving body. The decision to grant approval is based on various factors, including compliance with established guidelines, alignment with organisational objectives, and consideration of potential risks or benefits. The approval basis ensures that decisions are made in a structured and accountable manner, promoting transparency and minimising the potential for arbitrary or unauthorised actions.
Approval basis refers to the legal requirement for certain actions or decisions to be approved by a designated authority or entity. This requirement ensures that the action or decision meets specific criteria or standards set by the approving authority.
In various legal contexts, approval may be required for a wide range of matters, such as contracts, permits, licences, or regulatory compliance. The purpose of this requirement is to ensure that the action or decision is in line with applicable laws, regulations, or policies and that it is in the best interest of the parties involved or the public.
The approval process typically involves submitting an application or request to the designated authority, which then reviews the submission to determine if it meets the necessary requirements. The authority may consider factors such as the applicant’s qualifications, the proposed terms or conditions, potential risks or impacts, and any legal or regulatory obligations.
Once the authority has reviewed the submission, it may grant approval, deny it, or request modifications or additional information. The decision is typically communicated to the applicant in writing, along with any conditions or limitations attached to the approval.
Failure to obtain the required approval when it is legally mandated can result in legal consequences, such as fines, penalties, or the invalidation of the action or decision. Therefore, it is crucial for individuals, businesses, or organisations to understand and comply with the approval basis requirements applicable to their specific circumstances.
Q: What is approval basis?
A: Approval basis refers to a method of making decisions or granting permissions based on obtaining approval from a designated authority or individual.
Q: How does approval basis work?
A: In an approval basis system, individuals or entities seeking permission or making decisions must submit their request to an approver who has the authority to grant or deny approval. The approver reviews the request and makes a decision based on predetermined criteria or guidelines.
Q: Who is the approver in an approval basis system?
A: The approver can vary depending on the context. It could be a supervisor, manager, committee, board, or any designated authority responsible for granting approvals.
Q: What types of requests typically require approval?
A: Various types of requests can require approval, such as budget allocations, project proposals, leave requests, purchase orders, expense reimbursements, travel requests, and access permissions, among others.
Q: Why is an approval basis system important?
A: An approval basis system ensures that decisions are made by authorized individuals, promotes accountability, maintains compliance with regulations or policies, and helps prevent unauthorized actions or expenditures.
Q: What are the benefits of using an approval basis system?
A: Some benefits of an approval basis system include improved decision-making, streamlined processes, reduced errors or fraud, increased transparency, and better control over resources.
Q: How long does the approval process usually take?
A: The duration of the approval process can vary depending on the complexity of the request, the availability of the approver, and the organisation’s internal procedures. It can range from a few hours to several weeks.
Q: What happens if a request is denied?
A: If a request is denied, the requester may have the opportunity to revise and resubmit the request, provide additional information, or appeal the decision through a designated process.
Q: Can an approval be revoked after it has been granted?
A: Yes, in certain circumstances, an approval can be revoked if new information comes to light or if the conditions for granting the approval are no longer met. However, revoking an approval is typically done with careful consideration and proper communication.
Q: How can an organisation ensure a smooth approval process?
A: To ensure a smooth approval process, organisations can establish clear guidelines and criteria for approvals, provide training to approvers and requesters, use technology tools for efficient request submission and tracking, and regularly review and improve the approval process based on feedback and data analysis.
This site contains general legal information but does not constitute professional legal advice for your particular situation. Persuing this glossary does not create an attorney-client or legal adviser relationship. If you have specific questions, please consult a qualified attorney licensed in your jurisdiction.
This glossary post was last updated: 11th April 2024.
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